This guide explains how to create and approve purchase orders in the POS system. The process allows purchasing from multiple suppliers, with the system automatically creating a purchase order for each supplier. It also covers supplier setup, linking suppliers to stock items, and approving purchase orders.
Step 1: Create Suppliers
Before creating purchase orders, you must create supplier profiles in the system. Ensure each supplier has complete contact information and email set up for order communication.
For each stock item, assign one or more suppliers and set the purchase price for each. This allows the system to know where to order from when creating purchase orders.
Navigate to 'Purchases' and click 'Add Purchase'. Select the supplier, choose items, enter quantities, and verify prices. The system will automatically separate orders if multiple suppliers are involved.
After creating the purchase order, you must approve it. Suppliers can approve via email, or you can approve manually by uploading the delivery note if the supplier is unable to confirm electronically. Once approved, items will be added to your store stock.
After approving the purchase order and reciving the items into Main store you can View the purchase order then can move your stocj from location to another as showing in next image
